Terms and Conditions

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On-Camp Policies

We ask for all families to read our on-camp policies and procedures. This enables parents and carers to understand our expectations and determine the suitability of Kings Camps for their child.  Click here to read our on-camp policies and procedures.

Booking Fees

If you would like to opt for our monthly payment option, a one-off £2 fee is applicable on all phone or online bookings.


Places are subject to availability – this is regularly updated online and will show as ‘Call to Book’ if there is any change to availability

Standard Payment

The whole cost of the camp is taken by credit or debit card when booking by phone or via our website.

Staged Payments

We offer monthly payments if you are booking well in advance of the start of camp. If you wish us to debit your card over a few monthly instalments rather than in one lump sum, simply inform us at the time of booking. There will be an additional £2 booking fee for this service where available. Please note all payments will be taken before the camp commences and there will be an initial payment of 30% of the total amount.

Childcare vouchers (inc. Government Tax Free scheme)

We accept all types of vouchers as full or part payment for bookings made in England.

Payment must be received by us four weeks prior to the start of camp. A deposit of £1 will be taken from a credit/debit card at the time of booking and the balance will be deferred to a payment date 4 weeks prior to the start of camp.

At the time of booking you will be given your deadline date(s). Any outstanding fees at the deadline will be charged to the credit/debit card provided at the time of booking. Childcare Vouchers can still be sent to us and will be refunded retrospectively (to the card you originally paid with).

If you wish to make payment via cheque, the above process applies. Please make cheques payable to Kings Foundation and send to our head office address – details can be found here.

To secure your places contact the team on 0114 263 2160, or book online and select Childcare Vouchers as your Payment Preference.

Visit our Childcare Voucher page for more details or to find out more about childcare vouchers in general visit the HMRC website

Children from overseas

We welcome from outside the UK, however for safety and welfare we ask for them to have an understanding of the English language.

Cancellation charges

Any cancellations of Kings Camps places must be received in writing with supporting medical evidence if relevant.

Cancellations are subject to a 30% cancellation fee and the remainder will be refunded to you by the original payment method. Alternatively we can keep the full amount as credit for use in the future (see Credit Notes below).

Cancellations made within 7 days prior to the start of camp can only be made by our Membership Team, please call 0114 2632160 to discuss your booking.

At any point before the start of camp you can amend your dates free of charge (subject to availability – see Change your booking for more details).

Credit Notes

When a credit note is awarded, this is valid until the end of the same season the following year (unless otherwise specified). You can use the credit towards any dates/season that fall before it expires.

Where a credit is held on account due to the cancellation of Kings Camps in 2020 because of Covid-19, the credit can be used towards any date in 2021. This will also be honoured for any 2019 credit that has been carried over into 2021 because of the cancellations in 2020.

If you have credit on account from a previous year and you no longer wish to use that, our standard cancellation policy will apply. This will not apply in locations if Kings Camps is no longer running, where there has been a change of venue, if we no longer offer a programme for your child’s age or if you have moved and there is no Kings Camps local to you.

Change your booking

We will change a booking like for like at any point (subject to availability). If you are changing your original package, this may incur a charge or a refund or credit note. We will always advise you of the most cost effective way to amend your booking.

Please note if you are wanting to change the package you have booked, this may incur additional fees.

Discounts and offers

We offer various discounts in the form of Early Booking Discount, Friends & Family discount, discount codes and multi-buy deals. Only one discount can be applied per booking and cannot be used in conjunction with any other discount or promotion.

Waiting lists

If the camp you require is fully booked, you will be placed on a waiting list and in the event of any cancellations we will attempt to contact you and book your child on to the camp.

Friends requests

A request can be made for friends / siblings to be together on camp. We endeavour to honour all requests, however because of strict group sizes and group ratios, we are unable to guarantee this.


We reserve the right to exclude or refuse any person at any time prior to and during the camp if, in our opinion, that person is incompatible with the general well being of the camp.

To give the very best experience, we have a number of policies in place regarding the safety and welfare of the children in our care.  View our policies >>>

Capacity limits (Covid-19 restrictions)

The government’s roadmap announcement has indicated social distancing restrictions will be lifted on 21st June 2021, therefore we’re offering full capacity on our summer camps to ensure availability. In the unlikely event the UK government’s advice changes and restrictions are not lifted as expected, the number of places on our camps may reduce.

In this instance, we  may have to cancel bookings. Priority would be given to the bookings made at the earliest date in the year and any bookings which have to be cancelled will be offered a full refund. We suggest booking as early as possible for summer 2021 in order to secure your place.

Capacity at our Easter 2021 camps are reduced to allow for social distancing. If a venue has limited places, this will show online with ‘call to book’ or ‘sold out’.

Circumstances Beyond Our Control (Force Majeure)

We reserve the right to cancel any Kings Camps place, at any time, and with any notice period, in the event of circumstances beyond our control preventing us from operating camp as we planned. This clause applies to the cancellation of any and all Kings Camps booking made.

In the event of the cancellation of a Kings Camps booking due to a circumstances beyond our control, we reserve the right to review and amend our refund policy.